What a Table Host Does

 A resource web for Table Hosts and other Friendship In Action Volunteers. Including dates, forms, how-to's, maps and more.

 

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What a Table Host Does

FREE ONE-HOUR "FRIENDSHIP IN ACTION" LUNCHEON

 

1) Fill a table of 10 guests at "Friendship in Action" Luncheon. (This will mean confirming 14 guests because our experience has been that there are always last minute cancellations...if all 14 attend, we can arrange seating so everyone can be near each other); remind guests of event personally by phone or e-mail a day or two before.) Here is some suggested wording you might want to use in inviting your guests:

Hello, ____________, I’d like to invite you to join me at my table at the Friendship in Action luncheon event. This is a ‘free’ lunch for people to come and learn more about our organization. Yes, it is a fundraiser, too. You will be asked to consider making a contribution. There is no minimum and no maximum gift requested. It will be the job of the organization to inspire people to want to give. As much as anything, we want people to come and find out about the great programs offered. I would be delighted if you could join me."

2) Make sure that at least 20% of guests have attended a "Friendship in Action" Tour (of Camp Friendship or Eden Wood) by two weeks prior to the event.

3) Mail "Save the Date" cards to each guest as they accept your invitation. Keep a separate list of those unable to attend who have said they would like to receive more information about the organization.

4) Submit final guest list to Verlyn by one week before the event.

5) Arrive at event location at least 30 minutes early to greet your guests and pick up your able Host day-of-event packet.

6) Pass out pledge cards and envelopes as instructed during the "pitch." Set an example for your guests by enjoying the event and filling out your own pledge card at this time. Guests will be looking to you at that moment to see what they are supposed to do.

7) Collect completed pledge cards and envelopes from your guests and turn them in to Verlyn or assigned staff before you leave the event.

8) Call your guests within 2 days to thank them for coming and get their impressions and feedback. (Do not ask them for money.)

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Last modified: 09/05/07